Back-office systems for independent consultants
Stop being the back office of your own business.
You're booked solid with client work. ProTask builds the systems that keep proposals, follow-ups, and admin moving without you — so the business grows, and not just the revenue. 15+ hours a week back in your first 90 days. Guaranteed.
30 minutes. No pitch. A plan you can use whether you work with us or not.
Founded by Gabrielle Frachiseur, who built ProTask from a solo venture into a full operations team — after living the exact problem it solves.
15+ hours a week back in your first 90 days. Guaranteed.
15+
Hours back weekly
Reclaimed within your first 90 days — guaranteed, not hoped for.
90
Days to a working system
Audit, build, and deploy — a full operational foundation in one quarter.
85%
Of founders lose 15+ hrs/week
To admin work that could be delegated, research shows. It’s structural, not personal.
60%
Of first VA hires fail
Not because help doesn’t work — because there was no system to deploy it into.
Which is why ProTask starts with the system, not the person.
Every one of those numbers points at the same thing. The hours don't disappear because you're disorganized, and the help didn't fail because you hired badly. There was simply nothing built for anyone to step into.
So we build it first — documented processes, workflows that hold your standards, real oversight — and then place trained onshore specialists inside it. That's the difference between hiring another person to manage and having a back office that runs.
30 minutes. No pitch. A plan you can use whether you work with us or not.
Proposals in drafts
Follow-ups you owe
Inbox running the day
Invoicing at 11pm
Scheduling ping-pong
Payroll, again
The admin seat that quit
One operating system for your back office
Documented processes, trained specialists, real oversight
✔ Proposals out the door
✔ Follow-ups on time, every time
✔ Admin handled to your standard
✔ 15+ hours a week, back
The problem
Your revenue is growing. Your business isn’t.
Your clients hired you — your expertise, your judgment, your name. That's why the calendar is full and the referrals keep coming. It's also why you can't hand the work off.
So delivery gets your best hours, and everything that grows the company gets whatever's left. Proposals sit in drafts while conversations go cold. Follow-ups die of silence, not rejection. Half your services aren't even visible, because there's never time to show them.
You've tried help before. The offshore VA who needed more oversight than they saved. The friend-of-a-friend who never quite got it. Each time, you took the work back — because your name is on everything, and quality isn't negotiable.
The problem was never you, and it was never the help. It's that nobody ever built the infrastructure your business grew past.
“I can do the work. I want to be the one that does the work. I just have to figure out how to balance this.”
Every consultant we've ever worked with, more or less verbatim
How it works
We don't take tasks off your plate. We fix the system that keeps generating them.
1
Audit & diagnose
We sit inside your business and find exactly where the hours are going.
2
Organize & strategize
Documented SOPs, clear workflows, and role clarity — built to your standard.
3
Restructure & deploy
Trained onshore specialists placed into the system, not into chaos.
4
Implement systems
Automations that send proposals and follow-ups without you thinking about them.
5
Support & sustain
Real oversight, ongoing. Support dials up in heavy seasons, down after the lift.
What we build
Not another VA. The infrastructure a VA never came with.
Trained onshore specialists
Executive Assistants, Program Specialists, and Operations leads — matched to the functions your business actually needs, not a generalist guessing at your world.
Documented processes & automation
SOPs, workflows, and automations that hold your standards when you're not looking — so proposals and follow-ups move without you.
Real oversight, built in
Every specialist works inside a managed system with accountability. Quality doesn't ride on your spot checks anymore.
Support that fits your seasons
Dial up for the heavy lift. Dial down after the big project ships. Built to match how phased consulting work actually flows.
Is this you?
Built for the consultants whose capacity is tightest.
Booked solid, and the proposals are stalling
Delivery gets everything. The pipeline gets nothing. Every stalled proposal has a dollar amount, and you know it.
The admin seat keeps turning over
You hire help, never have time to train them, watch quality wobble, and take the work back. Every 90 days, again.
Tried offshore. Won’t hire full-time.
You concluded it's one or the other. It isn't. There's a middle — skilled support inside a real system, sized to your seasons.
Student Success Programs
Rae of Hope LLC
Medutrain
Bush Consulting Services
Companies we’ve supported
For the Love of Revenue Cycle
Healthcare Inspired
Edulytic Solutions
MRS
Community Speaks Consulting
WLCM App Studio
Not ready for a call?
What is doing it all costing you?
Six questions, three minutes. The proposals sitting still. The follow-ups that went quiet. The hours last week that went to work someone else could own.
You get one number back: what all of it adds up to every month, in dollars. And the first thing to fix.
How many proposals are sitting undrafted or unset right now?
When a prospect goes quite, who follows up — and when did that last happen?
Hours last week on work a trained person could own?
What doing it all is costing you:
$22,400/mo
2 proposals sitting still + 11 hrs/week on work someone else could own (sample math)
Free · 3 minutes · no call required · results come with a plan, not a pitch
About the founder
Built by someone who lived the problem.
Gabrielle Frachiseur spent years managing grant-funded, multi-site programs inside hospital systems — operations where nothing ships late and nothing slips through.
When her role changed, she bet on herself: registered a business in August, landed two major clients by October, replaced her income by December, quit in January. Within a year she had too many clients, a baby on the way, and zero infrastructure holding it together.
She learned it the hard way, then the right way: without infrastructure underneath, the best business in the world will bury its owner. ProTask exists so it doesn't bury yours.
— Gabrielle Frachiseur, Founder & CEO
"I'm able to easily offload time-consuming admin tasks. Such a relief! Knowledgeable, responsive and trustworthy." — Lindsay W.
The 90-day guarantee
Within 90 days you'll have a full operational foundation, at least 15 hours a week back, and a business that doesn't require you to be present for every decision.
15+ hrs
back every week, inside your first 90 days — guaranteed
Find out where your 15 hours are hiding.
Schedule a strategy call
Thirty minutes inside your business. We map what's draining your time, which roles and systems you're missing, and hand you a 90-day plan you can use whether you work with us or not.
Free. 30 minutes. No pitch