Who we help
For consultants whose expertise is the product.
You spent years inside the system before you left to fix it from the outside. Clients hire you by name. That's exactly why the back office never got built and why it can't be solved by handing someone a task list.
30 minutes. No pitch. A plan you can use whether you work with us or not.
Who we help
It isn't about what kind of consulting you do. It's about where you are in it.
The specialty changes. The operational problem doesn't. Find the season that sounds like yours.
Not sure which one is you? That's usually the most useful thing we figure out on the first call.
The Emerging Consultant
You proved the expertise years ago. What's new is that people are paying you directly for it. One side contract became three, you registered the LLC to protect yourself, and somewhere in there it stopped being a side thing.
Right now you are the whole company. The delivery, the proposals, the invoicing, the website you built over a weekend. Nothing is written down because it has all fit in your head so far and it has been fine. It stops being fine the first week two clients need you at the same time.
- Proposal and contract templates, built once and reused
- A client onboarding sequence that runs the same way every time
- Invoicing and payment follow-up
- The follow-up cadence for conversations that went quiet
- Your calendar and the scheduling around it
- Documentation as you go, so nothing lives only in your head
The In-Demand Expert
Demand stopped being the problem a while ago. You're the name people are given when they ask who handles this. You speak at the conference, you guest on the podcasts, and referrals arrive without you chasing them.
And the business runs entirely through you. Several engagements at once, all at different stages, every one of them delivered personally because that's who the client hired. Every hour is sold, so everything that would grow the company waits for a gap that never comes.
- Proposals out the door while you're in delivery
- Follow-up that happens whether or not you remembered
- Client reporting packets on a cadence
- Inbox and calendar ownership
- Invoicing, AR, and the money side of the back office
- The speaking, podcast, and content logistics around your visibility
The Industry Authority
You operate at the top of your field. The engagements are large, multi-phase, and high-stakes. Organizations bring you in because getting it wrong costs them serious money or their licence, and there are very few people who have seen it from the inside the way you have.
Your clients are institutions now. They expect reporting, documentation, and responsiveness at a level that assumes there's a firm behind you. The operational demand scaled with the engagements. The infrastructure didn't.
- Reporting packets and deliverable production
- Document and version control across every engagement
- Multi-stakeholder coordination and meeting follow-through
- Contract administration and engagement tracking
- Travel and on-site logistics
- A repeatable engagement process, so the tenth runs like the first
Becoming a Firm
You've outgrown doing it alone. There are subcontractors or employees now, more than one service line, and clients in more places than you planned on. What you built to be a consulting practice is turning into a company.
Which means you're doing two jobs. The expert work that made your name, and running an organization. Hiring, quality, ownership, all the decisions that still route back through you because nobody has been given the authority to make them.
- Role clarity and accountability structures
- SOPs your team can actually run from
- Onboarding and training for everyone you bring on
- Operational leadership as it grows
- New service lines, scoped and stood up
- The reporting and structure that matter if you ever sell it
Sound familiar?
Every hour is sold. That's the whole problem.
Two proposals have been sitting since the conference, and both people were ready to say yes
The admin seat turned over again, and there was never a week free to train anyone
Invoicing happens when you remember, which is usually late
You've stopped counting how many times you've retrained someone into the same role
Follow-ups die of silence, not rejection
You tried an offshore VA and ended up doing the work yourself anyway
Half of what you offer isn't visible anywhere, because showing it takes time you don't have
You can do the work. You want to be the one who does the work. It's everything else that's drowning you
What your team handles
Your expertise stays yours. Everything around it doesn't have to be.
PROPOSALS & PIPELINE
Proposal drafting from your templates
Follow-up sequences that actually run
CRM hygiene and pipeline tracking
Scoping and renewal reminders
Conference and speaking follow-up
CLIENT DELIVERY SUPPORT
Meeting notes and action tracking
Reporting packets on a cadence
Document control and version management
Scheduling across clients and sites
Client onboarding sequences
THE MONEY SIDE
Invoicing, on time, without you
AR follow-up and payment chasing
Bookkeeping coordination
Contract and engagement tracking
Expense and travel reconciliation
SYSTEMS & VISIBILITY
SOPs written for how you actually work
Automations for the repeating steps
Inbox and calendar ownership
Newsletter and content logistics
Speaking and podcast coordination
WHERE IT GOES NEXT
Revenue planning against the goal you've set
New service lines, scoped and stood up
Productizing what you already deliver
Partnership and subcontractor structures
Getting the business ready to sell, if that's the plan
A day in the life
Same client load. Different week.
Right now
6am
Inbox before anyone's awake, because it's the only quiet hour
9am
Client call, then twenty minutes reconstructing what you promised on the last one
1pm
The proposal you meant to write gets pushed again
4pm
Chasing a document somebody else was supposed to send
9pm
Invoicing. Two weeks late. Again
VS
With a team behind you
6am
Still yours, but nothing’s on fire in it
9am
Client call. Notes and follow-ups are handled before you've closed the laptop
1pm
Deep work on the engagement only you can deliver
4pm
The proposal went out Tuesday. Two follow-ups already scheduled
9pm
Invoices went out on the 1st. You didn't think about it once
How the work happens
The Founder Independence Framework™
Five phases. Most consultants we meet are stuck between two of them, and naming which two is usually the most useful thing that happens on the first call.
ONE
Audit
Find where the business depends on you personally, and what that's costing.
TWO
Organize
Clarify who owns what. Centralize documentation. Get it out of your head.
THREE
Delegate
Move work to the right level and build the accountability that keeps it there.
FOUR
Systemize
SOPs and technology, so it runs the same way every time without you checking.
FIVE
Optimize
Measure, improve, and prepare the team to run it without us.
The middle you didn’t know existed
You decided it was cheap offshore help or an expensive full-time hire.
| ProTask | Offshore VA | Full-time hire | |
|---|---|---|---|
| Who does the work | Onshore specialists matched to the function | A generalist, whoever's assigned | One person, doing all of it |
| Systems and SOPs | Already built. They arrive with the playbook | None. Blank slate | You'd have to write them |
| Training time from you | Minimal. That's the point | Constant, and it never ends | Three months before they're useful |
| Oversight | An OBM owns quality, not you | You manage them | You manage them |
| Flexes with your seasons | Dials up for the heavy lift, down after it ships | Fixed hours | Fixed salary regardless |
| Industry context | Healthcare, education, and complex service environments | Whatever they've picked up | Depends entirely on the hire |
| If someone leaves | The system stays. We backfill it | You start over | You start over, and you're recruiting |
There's a third option, and it's the one that matches how your own engagements are structured.
In their words
What it's like on the other side of it.
"Collaborating with Gabrielle at ProTask Solutions has been a game-changer for my business and my peace of mind. Gabrielle doesn't just get things done — she anticipates needs I didn't even know I had and executes them with precision and care. She's not just my business partner; she's my biggest champion."
Vanessa M.
"I'm able to easily offload time-consuming admin tasks. Such a relief! Gabrielle is knowledgeable, responsive and trustworthy. I'm really grateful for her."
Lindsay W.
"In just a few short months of working with Gabrielle, I have experienced what I can only describe as exponential internal growth."
Mia W.
Ninety days, and the back office holds without you.
A full operational foundation, at least 15 hours a week back, and a back office that runs to your standard while the work stays yours. Not eventually. In 90 days.
15+ hrs
back every week, inside your first 90 days, guaranteed
Let's find out which phase you're actually in.
Thirty minutes. We'll look at how your week really runs, name the phase you're stuck between, and map what it would take to fix it. Whether you do that with us or on your own.
Free · 30 minutes · No pitch
Engagements are scoped on the call, because what it takes to fix this depends on what's actually breaking. You'll leave knowing what it would cost to fix, with us or on your own.